IFB No: ECZ/OIB/001/2024 Issued date: 6th May, 2024
The Electoral Commission of Zambia has made budgetary provisions towards the cost of procurement for the printing of ballot papers, ballot paper posters, blind voter templates, announcement forms, registers of voters and voter’s list for a period of three years for By-Elections, and the 2026 General Elections.
The Electoral Commission of Zambia invites bids for the printing and delivery of Ballot papers, ballot paper posters, Blind Voter templates, Announcement forms, registers of voters and voter’s list for a period of three years from experienced and reputable security printing firms as follows:
SCHEDULE 1: BY-ELECTIONS (Periods January 2025 to February 2026 and September 2026 to December 2027)
| NO. | DESCRIPTION | QUANTITY | DELIVERY |
| 1 | Ballot Paper Booklets: National Assembly, Mayoral/Chairperson and Councilor | Quantities and variations to
vary according to the number of vacancies – to be advised on call- off order. |
7 days |
| 2 | Ballot Paper Posters: National Assembly, Mayoral/Chairperson and Councilor | ||
| 3 | Blind Voter templates: National Assembly, Mayoral/Chairperson and Councilor | ||
| 4 | Announcement forms: National Assembly, Mayoral/Chairperson and Councilor (booklet of 4 self-carbonated sheets) | ||
| 5 | Register of Voters | ||
| 6 | Voter’s List |
NOTE: Bidder is expected to quote Unit Prices under Schedule 1
SCHEDULE 2: 2026 GENERAL ELECTION
| NO. | DESCRIPTION | QUANTITY | DELIVERY PERIOD |
| 1 | Presidential | ||
| 1.1 | Ballot Paper Booklets | 220,000 | 4 weeks |
| 1.2 | Ballot Paper Posters | 240,000 | 4 weeks |
| 2 | National Assembly | ||
| 2.1 | Ballot Paper Booklets | 220,000 | 4 weeks |
| 2.2 | Ballot Paper Posters | 240,000 | 4 weeks |
| 3 | Mayoral/Chairperson | ||
| 3.1 | Ballot Paper Booklets | 220,000 | 4 weeks |
| 3.2 | Ballot Paper Posters | 240,000 | 4 weeks |
| 4 | Councillor | ||
| 4.1 | Ballot Paper Booklets | 220,000 | 4 weeks |
| 4.2 | Ballot Paper Posters | 240,000 | 4 weeks |
| 5 | Announcement forms | ||
| 5.1 | Announcement forms: Presidential, National
Assembly ,Mayoral/Chairperson, Councillor (booklet of 4 self-carbonated sheets) |
270,000 | 4 weeks |
| 6 | Blind Voter templates | ||
| 6.1 | Blind Voter templates- Presidential, National
Assembly ,Mayoral/Chairperson, Councillor |
15,000 | 4 weeks |
| 7 | Register of Voters | ||
| 7.1 | Register of Voters | 30,000 | 4 weeks |
| 8.0 | Voter List | ||
| 8.1 | Voter List | 15,000 | 4 weeks |
A bidding document may be obtained from the Zambia Public Procurement Authority e-GP System upon payment of a non-refundable fee of ZMW 1, 000.00 or (USD or its equivalent).
This tender is open to all eligible bidders, both local and international, and will be administered following the rules under Open International Competitive bidding procedures as provided for in the Zambia Public Procurement Act. No. 8 of 2020 and Public Procurement Regulations, 2022.
Further information may be obtained from the Head of Procurement, Electoral Commission of Zambia, Elections House, Haile Selassie Avenue, and P.O Box 50274, LUSAKA. The telephone number is 260-1-253157/250081 and the Telefax number is 260-1-257274.
Bids shall be valid for a period of 120 days after Bid closing and must be accompanied by a bid security of not less than 2% of the Bid sum duly signed by the Guarantor(s), and delivered together with the bidding documents.
Submission of bids for this tender is by electronic means ONLY on the Zambia Public Procurement Authority (ZPPA) e-Government Procurement platform. Full information regarding this tender can be found on the e-government procurement website https://eprocure.zppa.org.zm/epps/ . For assistance on how to submit the tender kindly get in touch with the Zambia Public Procurement Authority on the following:
[email protected] or call: +260 211 377 415, +260 211 377 416, +260 970 412 200, +260 968 006 707, +260 957 091 050
The closing date for the receipt of bids is 10:00 hours e-GP System time on Tuesday, 18th June 2024, and any bids received after the time and date stipulated above will not be accepted.
Issued by
Chief Electoral Officer
Electoral Commission of Zambia