ELECTORAL COMMISSION OF ZAMBIA

JOB ADVERTISEMENT

The Electoral Commission of Zambia seeks to recruit qualified and experienced Zambian nationals to fill the following positions:

1. STORES CONTROLLER

PURPOSE OF THE JOB
To effectively manage inventory through the development and utilization of systems and procedures that ensures the availability of materials for smooth operations of the Commission.

REPORTING ACCOUNTABILITY
This is a middle management position reporting to the Chief Accountant.

KEY RESPONSIBILITIES
• Manages the operations of the Commission’s Inventory Management System through the management of stock parameters to effectively control stocks and avoid overstocking, stock outs and ensure correct usage at all times.
• Plans and coordinates the replenishment of stock materials to ensure smooth operations of the Commission.
• Carries out spot checks to verify accuracy of stock records and ensures that inventories are secure and safe to prevent losses/damages.
• Designs and reviews stores record keeping systems for the efficient management of stock at the Commission.
• Reviews and recommends identified redundant and obsolete stocks for disposal.
• Prepares and produces periodic reports on the operations of the stores section for management’s decision making.
• Contributes to the development and review of Stores Procedures Manual to ensure compliance and efficiency of stores management.
• Assists in the preparation of annual budgets and procurement planning for all stock items to meet the Commission’s annual operational requirements.
• Performs any other related duties that the supervisor may reasonably request form time to time.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS AND EXPERIENCE
(a) Full Grade 12 Certificate or equivalent with credits or better
(b) Degree in Purchasing & Supply; Business Administration; Economics or Commerce with Graduate Diploma – Chartered Institute of Purchasing & Supply.
(c) Certification in SAP MM Inventory Management.
(d) Must be a fully paid up member to relevant professional bodies.
(e) Three (3) years relevant post qualification experience with a bias in purchasing and supply.
(f) Experience in a quasi-government institution will be an added advantage.
(g) Strong ICT skills.

PERSONAL ATTRIBUTES
(a) Non-partisan.
(b) Honest and reliable with high moral strength.
(c) Innovative and proactive.
(d) High degree of attention to detail.
(e) High degree of integrity.
(f) Tact and diplomacy.
(g) Ability to work with minimum supervision.
(h) Self-starter

SKILLS
(a) Good inter-personal and communication skills.
(b) Analytical, organizational and leadership skills.
(c)Good report writing and oral presentation skills.

2. LEGAL OFFICER

PURPOSE OF THE JOB
To provide professional legal services to the Commission pertaining to all legal matters.

REPORTING ACCOUNTABILITY
This is a middle management position reporting to the Manager Legal.

KEY RESPONSIBILITIES
• Provides legal expertise in the interpretation and application of legislation to the Commission.
• Provides advice on matters of law, jurisdiction and policy.
• Reviews legal implications in existing legislation and policies and recommends new legislation, amendments to existing legislation or policy.
• Prepares statutory instruments and gazette notices as requested.
• Coordinates with the Attorney General’s Chambers on legal matters of public interest related to the functions of the Commission.
• Liaises with Procurement Department under the supervision of the Manager Legal for the engagement of legal firms to represent the Commission on special assignments.
• Provides necessary information and records to and monitors the performance of legal firms and counsel engaged to conduct litigation on behalf of the Commission.
• Represents the Commission in court when necessary.
• Supports the implementation of conflict management activities.
• Provides support to the Finance Department for the recovery of debts owed to the Commission.
• Monitors Commission activities and provides relevant advice to the Commission through the supervisor to ensure compliance with statutory requirements.
• Undertakes research activities to generate new knowledge necessary to improve the legal performance of the Commission.
• Prepares contracts between the Commission and suppliers of goods and services.
• Provides secretarial services to assigned Committees.
• Performs any other related duties that the supervisor may reasonably request form time to time.

ACADEMIC AND PROFESSIONAL QUALIFICATIONS AND EXPERIENCE
(a) Full Grade 12 Certificate or equivalent with credits or better
(b) Bachelor of Laws (LLB) degree.
(c) Admission to the bar.
(d) Possession of a valid practicing certificate.

PERSONAL ATTRIBUTES
(a) Non-partisan.
(b) Honest and reliable with high moral strength.
(c) High degree of attention to detail.
(d) High degree of integrity.
(e) Tact and diplomacy.
(f) Ability to work with minimum supervision.
(g) Self-starter
SKILLS
(a) Good inter-personal and communication skills.
(b) Good computer skills.
(c) Analytical, organizational and leadership skills.
(d)Good report writing and oral presentation skills.
Interested candidates should send their applications to the undersigned enclosing detailed Curriculum Vitae with names of three (03) traceable referees including their contact phone numbers not later than Friday, 20th December, 2019.

The Chief Electoral Officer,
Electoral Commission of Zambia,
Elections House, Haile Selassie Avenue,
P. O. Box 50274,
LUSAKA.

Email: elections@elections.org.zm

NB: Only shortlisted candidates will have their applications acknowledged. ... See more