Tender For The Supply And Delivery Of Voter Registration Equipment And Materials For The Electoral Commission Of Zambia




IFB No:          [ECZ/ORD/032/2019]                                 Issued date: [18th September, 2019]

The Electoral Commission of Zambia has made budgetary provisions towards the cost of procurement for the voter registration equipment and materials ahead of the voter registration exercise in 2020.


The Electoral Commission of Zambia now invites sealed bids for the above tender from eligible firms as follows:


 Lot Description  Qty
 1 Voter Registration System
A. Equipment
1.1 Mobile Registration Kits                 2,600
1.2 Printer Cartridges – Black               23,000
1.3 Printer Cartridges – Colour               13,800
1.4 AFIS Blades + Racks 2
1.5 Voter Verification Scanners 1,000
B. Software & Services
1.6 VR Client Software Licenses 2,600
1.7 VR, CMS Client Software Customization                 2,600
1.8 AFIS Software and Licenses        9,000,000
2 Printers
2.1 Register Printers                      10
2.2 Register Printer Consumables (Sets)                      10
3 Satellite Phones
3.1 Satellite Phones and Airtime 500
4 Materials
4.1 Customised Voter Card Forms        9,000,000
4.2 Lamination Pouches        9,000,000


This tender is open to all eligible bidders, both local and international, and will be administered following the rules under international competitive bidding procedures as provided for in the as provided for in the Zambia Public Procurement Regulations, 2011.


A bidding document may be obtained from the Procurement Department, Electoral Commission of Zambia Head office, upon payment of a non-refundable fee of K1,000.00 or (USD100 or its equivalent).


Further information may be obtained from the Head of Procurement, Electoral Commission of Zambia, Elections House, Haile Selassie Avenue, P.O Box 50274, LUSAKA.  The telephone number is 260-1-253157/250081 and the Telefax number is 260-1-257274.  HOWEVER TELEGRAPHIC AND/OR ELECTRONIC OFFERS WILL NOT BE ACCEPTED.


Bids shall be valid for a period of 90 days after Bid closing and must be accompanied by a bid security of not less than 2% of the Bid sum duly signed by the Guarantor(s), and delivered together with the bidding documents.

Sealed offers must be marked,Tender for the Supply and Delivery of voter registration equipment and materials for the Electoral Commission of Zambia’ and addressed to the Chief Electoral Officer, sent not later than 10:00 hours on Friday 1st November, 2019.


The bids must be deposited in the tender box on the Ground Floor, Reception, Electoral Commission of Zambia offices, Lusaka, at or before 10:00 hours local time on Friday 1st November, 2019.

The closing date for the receipt of bids is 10:00 hours local time on 1st November, 2019 and any bids received after the time and date stipulated above will not be accepted.



Issued by

Chief Electoral Officer

Electoral Commission of Zambia

Download full tender document using the link below

https://elections.org.zm/wp-content/uploads/2019/09/Tender-Document-VOTER-REGISTRATION SYSTEM

Download Voter Registration equipment and materials tender -Addendum No. 1

VR equipment and materials tender -Addendum No. 1

20191028 VR Equipment Materials-Addendum No. 2

Bid Securing Dedclaration Form- VE Equipment Tender – Addendum 2