Responsibilities

• Receives and inspects goods against purchase order specifications; liaises with user departments or supervisor where necessary, before receiving the items.
• Prepares Goods Received Note; prepares and submits delivery documentation and supplier invoice to Procurement for payment processing at Finance.
• Issues requested items from the warehouse against duly approved and authorized stores requisitions
• Prepares periodic and ad hoc stores reports on stores movements, when and as required by the supervisor.
• Timely captures goods issues and receipts in the system, on Bin Cards and other supporting stores records.
• Takes action to ensure that goods in warehouse are stored appropriately and secured from theft, pilfering or deterioration.
• Advises supervisors on items that have reached re- order level and which require timely replenishment to avoid stock outs.
• Advices supervisors on slow moving, redundant, obsolescent and/or obsolete items which need to be recommended for disposal.
• Participates in periodic and ad hoc stock taking exercise to verify stock quantities. Reconciles the physical inventory with Stores records.
• Performs any other related duties that the Supervisor may reasonably request from time to time.

Skills/Qualification/Experience

• Full Grade Twelve (12) Certificate or its equivalent
• Chartered Institute of Purchasing and Supplies (CIPS) level 5 Diploma or Zambia Institute of Purchasing and Supply (ZIPS) level 5 or equivalent
• Valid Membership of the Zambia Institute of Purchasing and Supply (ZIPS)
• Good Knowledge of SAP or any other ERP System
• Three (03) years post qualifying relevant experience in Stores Management.
• Experience in a quasi-government institution.

Competencies and qualities required.

• Self-starter
• Good communication skills
• Computer literate
• Good analytical skills.

Personal Attributes 

• Honest and reliable with moral strength.
• Proactive and innovative.
• High degree of integrity.
• Tact and diplomacy.
• Should be able to plan and work with minimum supervision.

For more details  click: Assistant Stores Officer.