IFB No: [ECZ/ONB/009/2026] Issued date: [25th March, 2026]
The Electoral Commission of Zambia has made budgetary provisions towards the cost of procurement of printed materials for elections and voter education for the Electoral Commission of Zambia.
The Electoral Commission of Zambia now invites bids for the supply and delivery of printed materials for elections and voter education for the Electoral Commission of Zambia.
Bidding will be conducted through Open National Bidding (ONB) procedures specified in the Public Procurement Act No. 8 of 2020 as amended by Act No. 17 of 2023 and the Public Procurement Regulations of 2022 and is restricted to eligible citizen and local bidders. The terms citizen and local bidder are defined in the Public Procurement Act No. 8 of 2020 as amended by Act No. 17 of 2023.
The Schedule of requirements are as follows:
Table 8: Schedule of Requirements
| Lot No. | Item Description | Unit | Quantity | Delivery Period |
| 1 | PRINTED MATERIALS : VOTER EDUCATION | |||
| 1.1a | Voter education posters – English and Seven local languages (Six types) | Each | 1,630,616
|
2 weeks |
| 1.1b | Voter Education Posters in sign language-English (Five types) | Each | 30,000 | 2 weeks |
| 1.2a | Voter education brochures – English and Seven local languages (Three types) | Each | 1 509 000 | 2 weeks |
| 1.2b | Voter Education Brochures in sign language- English (Two types) | Each | 50,000 | 2 weeks |
| 1.3a | Voter education fliers – English and Seven local languages (Six types) | Each | 2 062 568 | 2 weeks |
| 1.3b | Voter Education Fliers in sign language- English (Five types) | Each | 30,000 | 2 weeks |
| 1.4 | Facilitator activity plan | Reams | 50 | 2 weeks |
| 1.5 | Activity data forms | Reams | 350 | 2 weeks |
| 1.6 | DVEC monitoring forms | Reams | 50 | 2 weeks |
| 1.7 | Code of conduct for VEFs | Reams | 12 | 2 weeks |
| 2 | PRINTED MATERIALS: POLLING STATION BANNERS | |||
| 2.1 | Polling station banner- vinyl | Each | 2,500 | 2 weeks |
| 3 | PRINTED MATERIALS: POLLING STATION ARROWS | |||
| 3.1 | Polling station arrows – left | Each | 50,000 | 2 weeks |
| 3.2 | Polling station arrows – right | Each | 50,000 | 2 weeks |
| 4 | PRINTED MATERIALS: ELECTIONS FORMS | |||
| 4.1 | Letter of Appointment B’ | Each | 200,000 | 2 weeks |
| 4.2 | Letter of Appointment A’ | Each | 5,000 | 2 weeks |
| Oath or Affirmation | ||||
| 4.3 | GEN | Each | 360,000 | 2 weeks |
| 4.4 | LGE | Each | 14,000 | 2 weeks |
| 4.5 | Polling station equipment issue form | Each | 120,000 | 2 weeks |
| 4.6 | Certificate of Authority to vote | Each | 150,000 | 2 weeks |
| Record of proceeding at the count | ||||
| 4.7 | PE | Each | 250,000 | 2 weeks |
| 4.8 | GEN | Each | 250,000 | 2 weeks |
| 4.9 | LGE (District and Ward) | Each | 470,000 | 2 weeks |
| Ballot papers account | ||||
| 4.10 | PE | Each | 240,000 | 2 weeks |
| 4.11 | GEN | Each | 240,000 | 2 weeks |
| 4.12 | LGE (District and Ward) | Each | 470,000 | 2 weeks |
| Statement of Rejected ballot papers | ||||
| 4.13 | PE | Each | 180,000 | 2 weeks |
| 4.14 | GEN | Each | 180,000 | 2 weeks |
| 4.15 | LGE (District and Ward) | Each | 270,000 | 2 weeks |
| Report on verification of ballot papers account | ||||
| 4.16 | PE | Each | 1,600 | 2 weeks |
| 4.17 | GEN | Each | 1,600 | 2 weeks |
| 4.18 | LGE (District and Ward) | Each | 10,000 | 2 weeks |
| Notice of Revocation of appointment | ||||
| 4.19 | Notice of Revocation of appointment | Each | 180,000 | 2 weeks |
| Handbooks | ||||
| 4.20 | Election support centre handbook | Each | 2,500 | 2 weeks |
| 4.21 | Polling station handbook for poll staff | Each | 105,498 | 2 weeks |
A complete set of bidding documents in English may be purchased from the Zambia Public Procurement Authority (ZPPA) e-GP System, upon payment of a non-refundable fee of ZMW1,000.00.
Further information may be obtained from the Electoral Commission of Zambia, Procurement Department, Elections House, Haile Selassie Avenue, P.O.Box 50274, Lusaka, Zambia. The telephone number is 260-1-253157/250081 and the Telefax number is 260-1-253157/257274.
Bids shall be valid for a period of 90 days after Bid closing and must be accompanied by a duly authorized Bid Securing Declaration form duly signed by the Guarantor(s), and delivered together with the bidding document.
Submission of the bids for the tender is through electronic means ONLY on the Zambia Public Procurement Authority (ZPPA) e-Government Procurement platform. Full information regarding the tender can be found on the e-government procurement website https://eprocure.zppa.org.zm/epps/. For assistance on how the tender can be submitted enquiries could be made to the Zambia Public Procurement Authority on the following:
[email protected] or call: +260 211 377 415, +260 211 377 416, +260 970 412 200, +260 968 006 707, +260 957 091 050.
The closing date for the receipt of the bids is 10:00 hours e-GP System time on Thursday, 23rd April, 2026 and any bids received after the time and date stipulated above will not be accepted.
Issued by
Brown Kasaro
Chief Electoral Officer
Electoral Commission of Zambia